What's Managed Print Services Really Worth?

June 08, 2021 | Advanced Office

When it comes to business solutions, you probably have a lot of questions--like "how does it work," "what should we expect," and "is it secure?" However, the most straightforward question may also be the most important: "What is it worth?" Today we'll help answer that question about one important solution--managed print services--and help you decide if it's right for your business.

The Cost of Printing

Before it's possible to understand the worth of a solution like managed print services, it's important to look at the problems it's solving. Naturally, one of the biggest issues any print environment creates is a long list of costs--but the truth is that those costs can be challenging to analyze because, unfortunately, some of them are "hidden."

Here's a look at both the visible and hidden costs of printing:

Visible costs

  • initial purchase price,
  • cost per print,
  • supplies,
  • and more.

Hidden costs

  • maintenance and repairs over a printer's lifetime,
  • uncontrolled printing,
  • necessary upgrades,
  • downtime,
  • and more.

Between the two types of printing costs, your print environment can quickly--and quietly--drain your company's budget. What's worse is that, since many companies don't keep a close eye on their print costs, both the visible and hidden elements can quickly get out of hand.

Luckily, that's where managed print services comes in.

A Budget-Friendly Solution

Managed print services helps companies understand their print environments, analyze visible costs, reveal hidden costs, and save money without cutting corners. It also improves efficiency, security, and productivity along the way. That means the worth of managed print is much more than the sum of its parts--and, certainly, much more than the budget-friendly price you pay for the service itself.

There are a lot of ways to measure the worth of managed print. Here are just a few:

Happier, healthier IT

When your IT department is bogged down with printer problems, they can't focus on the big stuff. Managed print services helps take care of those printer problems--from paper jams to connectivity to maintenance and repairs--so that your IT experts can keep doing what they do best. That means more efficiency, less frustration, and a whole lot of added value.

Stronger, simpler communication

Managed print cuts out unnecessary steps and eliminates bottlenecks throughout your workflows, which, in turn, makes communication stronger and simpler. You'll also be able to pick from a long list of communication solutions--like an integrated document workspace, cloud storage, file version control, and more. The result is a company that's always on the same page--and a budget that reflects it.

Better, more reliable customer service

Your customers rely on organization, accuracy, and precision. Managed print can help you achieve all of those things without breaking a sweat. You'll be able to quickly and securely share files, cut down on response times, find and utilize the correct information across multiple locations, and more. You'll also be able to utilize tools like mobile print, which allows your employees to use their mobile devices to print on the go.

Want to see the worth of managed print services for yourself? We're here to help. Contact us today!