Let's go all they back to June, 2019; do you remember what that world was like? We're talking about pre-COVID, pre-flexible work from home, AI was just a science fiction trope and Britain was still part of the EU. Yeah, that's how much has changed in such a short time. In June of 2019, we also wrote about the power of Managed Print Solutions (MPS) to streamline workflows, outlining how to reduce costs, and make office life a little less frustrating. But, much like the world around us, the Managed Print Solution has also changed since we last looked at it. So, here we go, let's fast forward to 2025—and not only is MPS still relevant, unlike Internet Explorer and Adobe Flash Player, but it’s also arguably more essential now than ever.
In 2019, MPS was largely about reducing print volumes and saving money on supplies. The concept was to minimize the number of printers and consolidate in more cost effective devices that could be utilized by multiple end users. This would reduce unnecessary printing and drive what was still needed to more cost efficient machines. And that is all still true. The end goal of an MPS program is still to minimize cost and increase efficiency and collaboration among departments and teams. But now, MPS also has to contend with some of those afore mentioned changes that came about in early in 2020; most notably the work from home concept.
More than ever, teams are physically spread out, so consolidating users around a single device can prove to be a non-option for many organizations. At the same time, users still require the ability to print - and what do all printers need? That's right, supplies and service. Only now they're not in one spot, making it much more challenging for an in-house IT team to try and support. That's where a trusted MPS provider, like Advanced Office with their fleet of technicians across 5 counties and under 2 and half hour response time, can step in to assist.
In conjunction with this relocation of workspaces comes the added necessity to share and collaborate across physical distances. No longer can an employee walk down the hall to their bosses office to get a signature or a stamp; they may not even be in the same time zone any more. For this reason, MPS has also had to evolve into a strategic tool for digital-first workplaces. Allowing the same kind of support for physical documents and digital documents. So, what does today's MPS in 2025 do beyond just managing printers?
- Integrate with cloud print and remote workflows
- Drive digital workflow tools to simply collaboration
- Proactively supports hybrid teams at offsite locations
- Add a layer of cybersecurity to your print environment to reduce exposure
- Deliver real-time usage analytics to support smarter decisions
- Limit IT challenges and daily activities
- Reduce cost
So as the world continues to change in new and exciting (ok and sometimes terrifying) ways, the conclusion is that there are still printers that are desperate for management. Whether you’re a bustling office or a hybrid setup with satellite staff, MPS brings consistency, cost control, and calm to your environment.
Want to see more of what MPS looks like in 2025?
Book an appointment today and let’s reimagine your print strategy together.
