Even with all of the advances that have taken place in the business world, printing is just as important today as it was twenty years ago. The reality is that printing still plays an important role in how business tasks are accomplished on a day to day basis. Even though printers have gotten more complex and some paper-intensive tasks are now digitized, printing in the office still requires a plan.
In the world of print management solutions, the goal is to come up with a strategy for how a company can address their printing needs in an efficient, focused manner. Some of the tasks that need to be discussed include the volume of printing, various print hardware, the maintenance of the various devices, security protocols that will keep the company safe from harm, and the usage of color printing. All of these tasks are going to tie into the company’s overhead costs. In order to ensure that every dollar counts, a print management plan is necessary.
The Expense of Alternatives to Print Management
The reality is that many companies do not employ print management solutions. Instead, they try to handle these tasks on their own. The results can be drastic. For example, companies will spend money on:
- Store Bought Devices: Many companies simply employ their own printers without really thinking about how much money they are spending. They rely on their own internal IT department to handle their store-bought printers. The result is that these printers are ink-based instead of toner-based, leading to a higher cost per page.
- Commercial Printers: Some companies decide to go with commercial printers instead. While this saves money on purchasing printers for the company, it may lengthen turnaround times. Commercial printers can get busy and this makes it hard for companies to print documents in a timely manner.
In reality, the way to go is with print management solutions. There are a few benefits to keep in mind.
The Benefits of Print Management Solutions
There are a few benefits that are going to come with print management solutions. A reliable print management plan will include:
- Customization: The ability to customize the plan to the needs of the business is the major benefit of going with print management solutions. This means that communication and protocols are going to be tailored to meet the needs of the company, increasing efficiency.
- Control Costs: Finally, companies should never have to spend more than they have to. With print management solutions, companies are going to pay only for what they need. Reliable print management solutions will take a look at how and where companies spend money. Then, they will help them cut costs and get the most out of every dollar.
Rely on Advanced Office for Print Management Solutions
At Advanced Office, we provide smart office solutions. We will place the needs of our clients ahead of our own to make sure that we provide the most for every dollar spent. We would be happy to do the same for you. Contact us today to learn more about how we can help you with your company's print management needs.