Have you ever sent a document to the printer and then, distracted by another task, forgotten to retrieve it? It's happened to all of us and, most of the time; it's not a big deal.
But what if the document contained confidential information?
At the very minimum, you could suffer some embarrassment (think the cover letter for your resume as you seek new employment), but things could get much worse than that.
Paper Documents and Print Security
Much of the information companies gather falls into protected categories. While most of us think of security breaches as digital in nature, organizations are also responsible for the information contained in their paper documents. That's why forgotten documents left lying in print trays could become a very serious problem your company.
None of us is perfect, but thankfully, the industry has provided a workable solution to the problem of print security.
Print With Confidence
Pull printing is the industry's solution to the problem of print-related document security. Here's how it works:
- Select PRINT from your device (desktop computer, laptop, or mobile device).
- Arrive at a networked printer or multifunction copier when you're ready—there's no need to rush.
- Enter your password or other authentication (ID card, biometrics) to finalize the process.
- The document will release to the print tray as soon as the authentication process is completed.
It's easy to see how improved print security is a top benefit of pull printing—one no business should overlook—but that's not the only advantage.
Savings and convenience also make the pull printing benefits' list. How many times have you selected PRINT and then immediately regretted the decision? Perhaps you noticed an error or requested more documents than you needed. Whatever the reason, those "oops" moments are substantially reduced with pull printing capabilities.
To learn about products that can improve data and print security for your office, contact us at Advanced Office today.