--- title: "Document Management: Risks of Offsite Storage Facilities | Advanced Office" description: We're here to tell you why document management solutions like Square 9 software are better, cheaper, and safer. image: https://www.goadvanced.com/hubfs/Imported_Blog_Media/docman528.jpg --- [![logo-scroll](https://www.goadvanced.com/hubfs/logo-scroll.svg "logo-scroll")](http://19965136.hs-sites.com/) [![logo-scroll](https://www.goadvanced.com/hubfs/logo-scroll.svg "logo-scroll")](http://19965136.hs-sites.com/) # Document Management: Risks of Offsite Storage Facilities May 21, 2019 | [Advanced Office](https://www.goadvanced.com/blog/author/advanced-office) Offsite records storage facilities might seem like a good idea, but the truth is that they can quickly become a nightmare. The hidden costs, security risks, and inefficient processes could really take a toll on your business--so we're here to tell you why [document management](https://www.goadvanced.com/business-solutions) solutions like Square 9 software are better, cheaper, and safer. ## The Risks of Offsite Storage For many businesses, offsite records storage facilities seem like a simple solution to a big problem. While they do make it possible to move your documents elsewhere, get rid of filing cabinets, and improve organization, they also come with a lot of big problems. For example: - **They're expensive.** It's cheap to put your files in an offsite facility, but it's not so cheap to keep them there long-term. On top of that, you have to pay extra fees to access those files--and it costs, even more, to permanently remove them. - **They're inefficient.** You can't always plan when you'll need a certain document. Since offsite storage facilities don't offer a way to instantly access your files, you'll eventually end up facing delays and inefficiencies. - **They have security issues.** Although most facilities have top-notch security, that doesn't mean they can plan for natural disasters or other unforeseen circumstances. ## The Solution If those problems sound like too much of a risk, it might be time to try [document management solutions](https://www.goadvanced.com/document-management-workflows) like Square 9 software. You'll be able to scan your physical files and turn them into easily organized, easily secured digital documents that you can search, edit, share, and distribute without breaking a sweat. On top of that, you'll be able to secure them from online and offline threats--and since they're digital, they won't be susceptible to natural disasters. Ready to find the document management solution that's right for you? [Contact us](https://www.goadvanced.com/contact) today! ## Latest blogs April 17, 2026 | [Wendy Sue Hawkins](https://www.goadvanced.com/blog/author/wendy-sue-hawkins) #### [What is Your Copier Telling You?](https://www.goadvanced.com/blog/what-is-your-copier-telling-you) **Those “Little” Messages on Your Copier! They’re Trying to Help You.** [Read More](https://www.goadvanced.com/blog/what-is-your-copier-telling-you) October 27, 2025 | [Wendy Sue Hawkins](https://www.goadvanced.com/blog/author/wendy-sue-hawkins) #### [To Replace or Not to Replace, That is the Question](https://www.goadvanced.com/blog/to-replace-or-not-to-replace-that-is-the-question) ### **When Should Toner Cartridges Be Replaced?** If you’ve ever seen your copier flash **“Toner Low”**, you know the panic that hits you.The bead of sweat that... 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