--- title: Three Steps to Finding the Right Printer | Advanced Office description: Choosing a printer or multifunction system for your organization begins by evaluating your requirements and answering some fundamental questions. image: https://www.goadvanced.com/hubfs/Imported_Blog_Media/decisions.jpg --- [![logo-scroll](https://www.goadvanced.com/hubfs/logo-scroll.svg "logo-scroll")](http://19965136.hs-sites.com/) [![logo-scroll](https://www.goadvanced.com/hubfs/logo-scroll.svg "logo-scroll")](http://19965136.hs-sites.com/) # Three Steps to Finding the Right Printer September 12, 2017 | [Advanced Office](https://www.goadvanced.com/blog/author/advanced-office) Many organizations have made the switch from paper to digital workflows, but that doesn't mean paper documents are irrelevant. Printed documents like customer-facing marketing materials, contracts, invoices, and more are still a large part of many business environments. ### Where to Begin When it's time to choose a [printer](https://www.goadvanced.com/laser-printers) or [multifunction system](https://www.goadvanced.com/multifunction-printers) for your organization, you may be overwhelmed by the options. The best place to start is by evaluating your requirements and answering some fundamental questions about your business processes. #### 1. How many staff members require access? A printer that's too small or not centrally located will just cause more workflow bottlenecks. Print volumes will help determine the type of printer you need, but your workgroup size is also an important number. Survey your staff to determine what their needs look like, including specialized requirements like color printing and high print volumes. #### 2. Multifunction or single function? For many organizations, a multifunction system is a perfect choice. MFPs save office space, time, and money by combining the functions of a printer, copier, scanner, and fax into one device. Your Ricoh dealer can help you determine if a multifunction system is right for your workgroup. For some companies, an additional device in the form of a laser printer is also a good choice. #### 3. What about mobile printing? If any of your employees work from home or travel, mobile printing capabilities are a must. You'll need a user-friendly wireless interface and printers and copiers that support your staff's mobile devices. Your Ricoh dealer can help you find the right device to enable secure mobile printing for your staff. As a Ricoh dealer, Advanced Office can help your organization find a cost-effective printers or copiers that meets your company's unique requirements. If you're interested in learning more, [contact](https://www.goadvanced.com/contact) one of our representatives today! ## Latest blogs April 17, 2026 | [Wendy Sue Hawkins](https://www.goadvanced.com/blog/author/wendy-sue-hawkins) #### [What is Your Copier Telling You?](https://www.goadvanced.com/blog/what-is-your-copier-telling-you) **Those “Little” Messages on Your Copier! They’re Trying to Help You.** [Read More](https://www.goadvanced.com/blog/what-is-your-copier-telling-you) October 27, 2025 | [Wendy Sue Hawkins](https://www.goadvanced.com/blog/author/wendy-sue-hawkins) #### [To Replace or Not to Replace, That is the Question](https://www.goadvanced.com/blog/to-replace-or-not-to-replace-that-is-the-question) ### **When Should Toner Cartridges Be Replaced?** If you’ve ever seen your copier flash **“Toner Low”**, you know the panic that hits you.The bead of sweat that... [Read More](https://www.goadvanced.com/blog/to-replace-or-not-to-replace-that-is-the-question) October 09, 2025 | [Advanced Office](https://www.goadvanced.com/blog/author/advanced-office) #### [Electronic Signatures – Keeping up in a Modern World](https://www.goadvanced.com/blog/electronic-signatures-keeping-up-in-a-modern-world) In a world where standards and expectations for doing business are rapidly increasing, many businesses are prioritizing [digital transformation](https://www.ft.com/partnercontent/american-express/how-digital-transformation-became-cfos-top-priority.html) and... [Read More](https://www.goadvanced.com/blog/electronic-signatures-keeping-up-in-a-modern-world) ## Stay in the know Subscribe to the latest updates from Advanced Office ![SE90474_logo_whitenew](https://www.goadvanced.com/hubfs/SE90474_logo_whitenew.svg "SE90474_logo_whitenew") Advanced Office has been serving California for 50 years with first-rate technology and business solutions to streamline your workflow.    [Privacy Policy](https://www.goadvanced.com/privacy-policy) - [![linkedin](https://info.stoica.co/hubfs/linkedin.png) ](https://www.linkedin.com/company/9357771/) - [![fb](https://info.stoica.co/hubfs/fb.png) ](https://www.facebook.com/GoAdvanced) - [![youtube-1](https://www.goadvanced.com/hubfs/youtube-1.png) ](https://www.youtube.com/channel/UCPKSqKHDjmfHE9X_5pTAh2w) ###### **Irvine** 14370 Myford Road, Suite 100 Irvine, CA 92606 Phone: 714.547.9500 [Get Directions](https://www.google.com/maps/place/14370+Myford+Rd+%23100,+Irvine,+CA+92606/@33.7165853,-117.8020171,17z/data=!3m1!4b1!4m5!3m4!1s0x80dcdc71bbd746f3:0x2f7f4625bde150c1!8m2!3d33.7165809!4d-117.7998284) ###### Inland Empire 8282 White Oak. Ave, Suite 110 Rancho Cucamonga, CA 91730 Direct: 877.547.9500 [Get Directions](https://www.google.com/maps/place/9333+Fairway+View+Pl,+Rancho+Cucamonga,+CA+91730/@34.0840086,-117.561228,17z/data=!3m1!4b1!4m5!3m4!1s0x80c3358fa518f917:0x8572e3465b414a42!8m2!3d34.0840042!4d-117.5590393) ###### San Diego   ###### Los Angeles   © 2022 Advanced Office | Website Design by Nextiny