Many organizations have made the switch from paper to digital workflows, but that doesn't mean paper documents are irrelevant. Printed documents like customer-facing marketing materials, contracts, invoices, and more are still a large part of many business environments.
Where to Begin
When it's time to choose a printer or multifunction system for your organization, you may be overwhelmed by the options. The best place to start is by evaluating your requirements and answering some fundamental questions about your business processes.
1. How many staff members require access?
A printer that's too small or not centrally located will just cause more workflow bottlenecks. Print volumes will help determine the type of printer you need, but your workgroup size is also an important number. Survey your staff to determine what their needs look like, including specialized requirements like color printing and high print volumes.
2. Multifunction or single function?
For many organizations, a multifunction system is a perfect choice. MFPs save office space, time, and money by combining the functions of a printer, copier, scanner, and fax into one device. Your Ricoh dealer can help you determine if a multifunction system is right for your workgroup. For some companies, an additional device in the form of a laser printer is also a good choice.
3. What about mobile printing?
If any of your employees work from home or travel, mobile printing capabilities are a must. You'll need a user-friendly wireless interface and printers and copiers that support your staff's mobile devices. Your Ricoh dealer can help you find the right device to enable secure mobile printing for your staff.
As a Ricoh dealer, Advanced Office can help your organization find a cost-effective printers or copiers that meets your company's unique requirements. If you're interested in learning more, contact one of our representatives today!