The modern print environment is an entire system of devices and networks that help you share documents in and outside of your office. Since this system is so intertwined with different devices and networks, it is a bank of information that is prone to hackers.
Whether you find you find yourself today owning or managing the largest company in the world or the smallest, we are here to remind you how precious your data and information is and help you lock down your print environment, so it is secure from hackers.
Here are eight tips for protecting your copiers, networks, and other office devices that contain your business’ sensitive information.
User Authentication
An important feature that can be incorporated with most office devices is user authentication. This requires users to enter a PIN code, an ID badge, or another form of authentication before gaining access to the device. This helpful function will keep unwanted users from accessing your devices.
Location of Devices
Another crucial step in protecting your company’s data is by placing printers that print sensitive information in more secure areas. Storing this printer in a location where foot traffic is limited will help keep unwanted viewers from your printer.
Smartphones and Secure Networks
A huge advantage for the modern office can print from smartphones, tablets, and other Wi-Fi enabled devices. While this functions makes printing and sharing documents extremely convenient, you will want to be sure that your network is secure.
Data Encryption
Most new copiers contain a hard drive encryption function that can protect your hard drive from being accessed. This is the second wall of defense in case your network is ever breached.
Pull Printing
Documents are at risk when they are printed and then left on the tray. With pull printing, a print job will not be released from the device until the user authenticates their identity when physically at the printer.
Cache Clearing
Your print environment remembers more than you know. Be sure to schedule a monthly memory clearing to protect past data that has passed through your devices.
To learn more about print security and the solutions available for your business, contact Advanced Office today!
