Document security is important to every business, no matter the type of industry you're in or the size of your business. One of the key places where documents can easily be seen or taken is the printer area, but many companies fail to protect or monitor this area. Keeping print security in mind as you choose a multifunction printer and decide where to place it in the office will help you make informed decisions that minimize the chance of sensitive documents being stolen or seen by unauthorized employees.
How Does Print Security Help Protect Your Information?
Using a multifunction printer automatically helps with document security by allowing scanning and transferring documents to the cloud, where they are protected by an extra layer of security. These documents can be removed from the company's hard drive or filing cabinet since they now exist in the cloud. This creates a backup of any important documents in case of a natural disaster, power failure or cyber-attack that compromises local document security. It also means your employees can access them as needed and review them digitally instead of printing out paper copies that are likely to get lost or need to be disposed of properly to avoid secure information leaking.
What Security Options Exist?
Print security options give you the option to choose the right multifunction printer for your space, with the security options you consider important. If you have a large, busy office with plenty of employees that need to use the printer, choosing a machine that includes password options will help you monitor use and get to the source of any information theft or leaks. A printer that includes password protection stops unauthorized users from using the machine and gaining access to documents they are not supposed to view. It also helps you track whether any employees are using the machine for non-work related purposes, or just being wasteful in the amount they print.
Choosing a new printer can help increase the level of security in your office and change the way you handle important documents. If you are looking for a printer that can help increase document security in your business, contact Advanced Office today. Our team of experienced professionals can help you find the right printer for you at an affordable price.
