4 Considerations When Choosing a Multifunction System

October 11, 2017 | Advanced Office

If you've been searching for a printer or copier for your office, you've got a lot of options. Today, most professional office multifunction printers offer copy, print, scan, and fax features, plus a host of other capabilities.

Here are four considerations when choosing a system for your office.

1. Total Cost of Ownership

A low-end device that's not designed for business use may not cost much to get in the door, but you'll pay too much to keep it operating. Your Ricoh dealer will help you determine TCO when you're comparing different models. TCO includes the initial cost of the device and then calculates expenses based on its useful life, supplies, energy-saving features, maintenance, and more. When TCO is considered, a professional-grade copier is much less expensive than a disposable device from a big box consumer-level supplier.

2. Speed, Volume, and Capacity

You'll want to make sure the device you select is right for your speed and volume requirements. If you're not sure where your requirements fall, your Ricoh dealer may be able to help you make this determination. A Managed Print Services Assessment can also provide these and other valuable metrics to help you acquire the correct device for your needs.

3. Scanning Capabilities

Most business copiers and printers include a scanning feature to route data directly to document management systems and workflows. If your organization scans large batches of documents, look for a device with an automatic document feeder and duplex scanning features.

4. Finishing Features

Advanced multifunction systems can copy, print, scan, and fax, and many offer finishing features that rival professional outsourcing. Some of these include:

  • Automatic duplexing
  • Sorting and collating
  • Stapling
  • Folding
  • Three-hole punching
  • Saddle-stitching
  • Booklet making
  • Full-bleed printing

As a Ricoh dealer, we can offer your organization industry-leading devices engineered to move your business processes forward. Get in touch with us at Advanced Office to learn more today!