Offsite records storage facilities might seem like a good idea, but the truth is that they can quickly become a nightmare. The hidden costs, security risks, and inefficient processes could really take a toll on your business--so we're here to tell you why document management solutions like Square 9 software are better, cheaper, and safer.
For many businesses, offsite records storage facilities seem like a simple solution to a big problem. While they do make it possible to move your documents elsewhere, get rid of filing cabinets, and improve organization, they also come with a lot of big problems. For example:
It's cheap to put your files in an offsite facility, but it's not so cheap to keep them there long-term. On top of that, you have to pay extra fees to access those files--and it costs, even more, to permanently remove them.
You can't always plan when you'll need a certain document. Since offsite storage facilities don't offer a way to instantly access your files, you'll eventually end up facing delays and inefficiencies.
Although most facilities have top-notch security, that doesn't mean they can plan for natural disasters or other unforeseen circumstances.
If those problems sound like too much of a risk, it might be time to try document management solutions like Square 9 software. You'll be able to scan your physical files and turn them into easily organized, easily secured digital documents that you can search, edit, share, and distribute without breaking a sweat. On top of that, you'll be able to secure them from online and offline threats--and since they're digital, they won't be susceptible to natural disasters.
Ready to find the document management solution that's right for you? Contact us today!